pub:definecheck
Differences
This shows you the differences between two versions of the page.
Both sides previous revisionPrevious revisionNext revision | Previous revisionLast revisionBoth sides next revision | ||
pub:definecheck [2018/01/17 09:28] – [Define a Check Application] ken | pub:definecheck [2020/08/03 12:10] – [Checks Applications] kkramer | ||
---|---|---|---|
Line 6: | Line 6: | ||
- | ====== Define a Check Application ====== | ||
- | Systemically, | + | < |
+ | | ||
+ | | ||
+ | Check Applications | ||
+ | 1. Work with Checks | ||
+ | |||
+ | | ||
+ | 2. Enable Check Journaling | ||
+ | 3. Generate Journal Report | ||
+ | |||
+ | iDocs Manual Checks | ||
+ | 4. Generate a Manual Payroll Check | ||
+ | 5. Configure Manual Payroll Defaults | ||
+ | 6. Create A Blank Manual Check | ||
+ | 7. Generate a Manual AP Check CRTAPPCHK | ||
+ | |||
+ | | ||
+ | 8. Positive Pay - iSeries Native Check Security | ||
+ | 9. iACH - ACH Electronic Payment | ||
+ | | ||
+ | | ||
+ | |||
+ | |||
+ | | ||
+ | </ | ||
+ | |||
+ | < | ||
+ | 3/ | ||
+ | | ||
+ | |||
+ | 1=Edit | ||
+ | 7=Rename | ||
+ | | ||
+ | | ||
+ | Search a name . | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | A-APHOPSA# | ||
+ | A-APHOPSAV | ||
+ | A-APHOPSAX | ||
+ | More... | ||
+ | | ||
+ | </ | ||
+ | |||
+ | ===== Checks Applications ===== | ||
+ | |||
+ | Option **1** allows you to define a check application. | ||
* **CHECK#** - the check number | * **CHECK#** - the check number | ||
Line 14: | Line 67: | ||
Therefore, to create a check either use iMap to create a form application defining those fields, | Therefore, to create a check either use iMap to create a form application defining those fields, | ||
- | or go to menu IDOCS, option 2, and create a check application also defining CHECK# (or CHECK# | + | or go to menu IDOCS, option 2, and create a check application also defining CHECK# (or CHECK# |
Greenscreen option 2 is identical to [[defineform | creating a form application ]]. Forms and | Greenscreen option 2 is identical to [[defineform | creating a form application ]]. Forms and | ||
checks are segregated on the menu so make certain to use the correct menu option. | checks are segregated on the menu so make certain to use the correct menu option. | ||
Line 53: | Line 106: | ||
* **Account Number**: | * **Account Number**: | ||
- | * **Positive Pay ID**: If you wish to export the check data to Positive | + | * **Positive Pay ID**: If you wish to export the check data to the Positive |
* **Transit Number**: To print the transit number on the MICR line enter it here. Include leading zeros. | * **Transit Number**: To print the transit number on the MICR line enter it here. Include leading zeros. | ||
* **MICR Line loc**: | * **MICR Line loc**: | ||
Line 86: | Line 139: | ||
* **F13=MICR**: | * **F13=MICR**: | ||
- | **Note:** If Removable Check Secure (Y/N) = Y on the Check Application, | + | **Note:** If Removable Check Secure (Y/N) = Y on the Check Application, |
+ | |||
+ | ** Optional MICR line manipulation symbols ** \\ | ||
+ | ' | ||
+ | ' | ||
+ | '** * **' = Suppress On-Us symbol | ||
+ | ' | ||
+ | |||
+ | ' | ||
+ | ' | ||
+ | ' | ||
+ | ' | ||
---- | ---- | ||
+ | |||
+ | ===== iDocs Journaling and Audit Trail ===== | ||
+ | |||
+ | iDocs contains controls to track who created checks, the day and time that the checks were created and the work station used to create them. For an accounting manager, this information is useful to flag potential anomalies in instances where the same check was created twice. For this reason the journal feature is included as apart of iChecks and needs to be both enabled and configured. | ||
+ | |||
+ | |||
+ | ==== Enable Check Journaling ==== | ||
+ | |||
+ | Selecting option **2** from the utility menu generates the following configuration screen. | ||
+ | \\ | ||
+ | \\ | ||
+ | \\ | ||
+ | < | ||
+ | | ||
+ | 10: | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | </ | ||
+ | |||
+ | To enable the journal feature, change the software switch from above to ' | ||
+ | |||
+ | Neglecting to identify the check date from the spooled file content will result in the check date being populated with the current date. | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | ==== Generate Journal Report ==== | ||
+ | |||
+ | Option **3** enables the previously collected audit information to be printed. Selecting the item allow the audit criteria to be refined and isolated to a specific date range, and user profile. | ||
+ | |||
+ | < | ||
+ | Print Audit Trail (PRTADTTRL) | ||
+ | |||
+ | Type choices, press Enter. | ||
+ | |||
+ | | ||
+ | | ||
+ | Low range user profile . . . . . | ||
+ | High range user profile | ||
+ | Begin Date . . . . . . . . . . . | ||
+ | End Date . . . . . . . . . . . . | ||
+ | |||
+ | </ | ||
+ | |||
+ | ===== iDocs Manual Checks ===== | ||
+ | |||
+ | |||
+ | ==== Generate a Manual Payroll Check ==== | ||
+ | |||
+ | Option **4** Enables a manual payroll check to be produced on the fly outside the accounting system. Information entered here needs be reentered for tracking purposes. That said, this enables a user to quickly generate an on-the-fly check containing values not only for the net amount of the check, but also for the check receipt. The receipt lists all of the current and year to date information necessary to closely mirror the same information that would appear on a regularly scheduled check receipt. | ||
+ | |||
+ | |||
+ | |||
+ | ==== Configure Manual Payroll Defaults ==== | ||
+ | |||
+ | Option **5** allows default values to be set or changed when generating checks. | ||
+ | |||
+ | < | ||
+ | 8/ | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | Default | ||
+ | Form Bank Library | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | F1=Help | ||
+ | | ||
+ | </ | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | ==== Create A Blank Manual Check ==== | ||
+ | |||
+ | Option **6** enables a spooled file to be created with check numbers generated on each page for the range specified. Once the intermediate spooled file is created, the spooled file is merged with the iCheck Application and the bank file specified from the command. Amounts are not prompted for as this command acts only to print blank checks themselves. | ||
+ | |||
+ | < | ||
+ | Create Manual Check (CRTMANCHK) | ||
+ | |||
+ | Type choices, press Enter. | ||
+ | |||
+ | Output queue . . . . . . . . . . | ||
+ | Out Queue . . . . . . . . . . | ||
+ | From Check Number | ||
+ | To Check Number | ||
+ | Form Application . . . . . . . . | ||
+ | Bank Definition | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | Bottom | ||
+ | F3=Exit | ||
+ | </ | ||
+ | |||
+ | * **Output queue** must be a valid Output queue and library name. FMGMICR is the default output queue in library FMG.\\ | ||
+ | * **From** and **To check numbers** determine how many Blank Checks will be generated.\\ | ||
+ | * **Form Application** must be a valid Check Application with mapping and check overlay to be used. | ||
+ | Note: The check number must be mapped from the BLANKCHECK spool file in the FMGMICR output queue. (Row 1 columns 12-21) \\ | ||
+ | * **Bank Definition** is normally the same as the Form Application and this is what provides the Bank routing and MICR information for the check.\\ | ||
+ | \\ | ||
+ | __Upon execution, **2** entries are created: | ||
+ | 1. A raw spool file BLANKCHECK is created in the FMGMICR/FMG output queue. | ||
+ | It contains 1 page for each of the check numbers generated. | ||
+ | i.e. In the example shown below, the spool file BLANKCHECK in the FMG/FMGMICR output queue is 2 pages. | ||
+ | 2. A merged ASCII print file containing both data and overlay in the selected output queue. | ||
+ | < | ||
+ | Work with Output Queue | ||
+ | | ||
+ | | ||
+ | | ||
+ | Type options, press Enter. | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | BLANKCHECK | ||
+ | BLANKCHECK | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | </ | ||
+ | |||
+ | A sample raw spool file BLANKCHECK with two pages, 1 each for check numbers 99990 to 99991 is shown below: | ||
+ | < | ||
+ | |||
+ | Display Spooled File | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | Check No: 0000099990 | ||
+ | Check No: 0000099991 | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | Bottom | ||
+ | | ||
+ | </ | ||
+ | A sample Check Application Spooled Datamap Screen is hown below: | ||
+ | < | ||
+ | | ||
+ | 14: | ||
+ | Form: BLANKCHECK blank check from Util #42 | ||
+ | |||
+ | | ||
+ | |||
+ | | ||
+ | Sel Fld Name | ||
+ | A1CHECK# | ||
+ | CHECK# | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | Bottom | ||
+ | |||
+ | F3=Exit | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | ==== Generate a Manual AP Check ==== | ||
+ | |||
+ | Option **7** enables a user to generate generic check information for accounts payable checks for as many entries specified. Choosing this item displays a blank slate entry for from which the user may enter in the check information in a free style format. Once entered, a properly configured accounts payable check application that maps correctly the relevant check fields will produce the desired checks. | ||
+ | |||
+ | Note that proper authority needs needs to be exercised to run this command which is secured with a password. | ||
+ | |||
+ | The output goes to a spool file called APCHECK in outque FMGBURST. | ||
+ | |||
+ | Below contains the example of the entry screen for this AP check entry function: | ||
+ | |||
+ | < | ||
+ | |||
+ | | ||
+ | 11: | ||
+ | |||
+ | AP Check Remittance Information | ||
+ | Line 1 details | ||
+ | Line 2 details | ||
+ | |||
+ | | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | | ||
+ | </ | ||
+ | F10 for the check information screen: | ||
+ | < | ||
+ | |||
+ | 8/ | ||
+ | | ||
+ | | ||
+ | | ||
+ | Check Number. . . . . : 100001 | ||
+ | | ||
+ | Check Amount. . . . . : 100.00 | ||
+ | | ||
+ | Check Date. . . . . . : 08/ | ||
+ | | ||
+ | Accounts Payable Payee: | ||
+ | 1234 Main St | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | |||
+ | </ | ||
+ | F10 to Save. | ||
+ | When finished, press F15 for Checks. | ||
+ | < | ||
+ | |||
+ | | ||
+ | 17: | ||
+ | |||
+ | Type information, | ||
+ | |||
+ | |||
+ | |||
+ | Form Application: | ||
+ | |||
+ | Bank File Maintenance: | ||
+ | |||
+ | Out Queue Library: FMG | ||
+ | |||
+ | Out Queue Name: FMGBURST | ||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | |||
+ | | ||
+ | </ | ||
+ | The spool file generated in FMG/ | ||
+ | < | ||
+ | | ||
+ | Line ....+... 1 ...+... 2 ...+... 3 ...+... 4 ...+... 5 ...+... 6 ...+... 7 . | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | | ||
+ | 10 | ||
+ | 11 | ||
+ | 12 | ||
+ | 13 | ||
+ | 14 | ||
+ | 15 | ||
+ | 16 $100.00 | ||
+ | 17 | ||
+ | 18 000000100001 | ||
+ | 19 John Smith | ||
+ | 20 1234 Main St | ||
+ | 21 Anytown, PA USA | ||
+ | 22 | ||
+ | 23 | ||
+ | 24 | ||
+ | 25 One Hundred Dollars and 00 Cents | ||
+ | 26 | ||
+ | 27 | ||
+ | 28 | ||
+ | 29 | ||
+ | 30 | ||
+ | </ | ||
+ | At this point, you can exit the Utility Menu. Go to iChecks and select the check application with an option 2 to configure the data map. | ||
+ | |||
+ | ===== ePayment ===== | ||
+ | |||
+ | ==== Positive Pay400 ==== | ||
+ | < | ||
+ | Pay database, and the check information is uploaded to the bank for comparison | ||
+ | to the check data from clearing. | ||
+ | |||
+ | ==== iACH ==== | ||
+ | < | ||
+ | |||
+ | |||
< | < | ||
+ | |||
+ |
pub/definecheck.txt · Last modified: 2022/06/25 17:02 by 127.0.0.1