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The main iMail menu appears below:
IMAIL iMail Menu 6.86 06.30.16
iMail Administration
1. Configure iMail CFGMAIL
2. Work with Log WRKMAILLOG
3. Work with Users WRKMAILDST
4. Work with Groups WRKMAILGRP
5. Work with Administration WRKMAILADM
iMail Functions
10. Work with Spooled Files WRKSPLINF
11. Send Database File SNDDBF
12. Send Email Message SNDMAIL
Configure iMail Server
21. Work with iMail Server WRKMAILSVR
22. Start iMail Server STRMAILSVR
23. End iMail Server ENDMAILSVR
More...
Selection
F1=Help F3=Exit F12=Cancel
The iMail server is the process that searches defined output queues for spool file and establishes the rules for automatically emailing spool files. In this way spool files can be sent transparently without any user intervention.
The way that the iMail Server works is that if a spool file hits an out queue and that spool file has the targeted attributes, be it a specific form type, user data or spool file name, the spool file then is processed and emailed. Otherwise, if the spool file not meet any of the required processing attributes, the spool file is ignored.
The first step in setting up your forms for automatic email distribution is to define the iMail Server. The iMail server is really a data queue engine. Selecting option 21, Work with iMail Server, subsequently displays the screen in below Work with Server Maintenance. Here you would define server entries.
Option 1 to modify an existing entry, Option 4 to delete an existing entry, or F6 to add a new entry.
The server name should not have any embedded spaces. Enter a meaningful description to identify the server.
7/07/16 IM2100C1
09:42:22 Server Maintenance QSECOFR
Type options, press Enter.
1=Select 4=Delete
Opt Server Description
IMAIL iMail OUTQ monitor
Bottom
F3=Exit F6=Add
Press enter to continue.
From this point an existing email server application definition can be modified using an option one. Otherwise, choosing F6 can create a new definition.
The next screen, iMail Server Detail Maintenance, illustrates the screen that defines rules for processing a spool file. Here you would first define the Archive output queue to archive the original spool file, and the Data Queue to be used.
Then define the monitored Output Queue(s), the trigger type (Spooled File Attribute), the trigger value (Spooled File Value), the attachment type (Format), and the desired Email Address or distribution group. Details are provided below.
The F7 command key will provide any the Distribution List for prompting.
The F11 command key allows you to add a email subject line to each entry.
7/07/16 IM2100C3
09:51:23 Server Maintenance QSECOFR
Server. . . . . . . . . . : IMAIL Archive Out Queue. . . . : ARCOUTQ
Description: iMail OUTQ monitor Library. . . . . . . . . : IMAIL30
Data Queue. . . . . . . . : Library. . . . . . . . :
Originating Spool
Library Out Attr Spool Format Email To Address
Queue F4=List Value F4=List F4=List F7=Distribution List
QGPL DEMOOUTQ F *STD *PDF you@yourdomain.com
Subject line using the F11=Toggle Mail Subject command key
More...
F3=Exit F11=Toggle Mail Subject F12=Previous
Press enter to continue.
Essentially, the email application definition will process, convert and subsequently email spool files that meet specific criteria. According the definition above any spool files that are sent to the out queue DEMOOUTQ and have a form type of *STD will be converted to *PDF format and sent to the email address associated with the spooled file’s user profile using the Subject specified. Once the conversion has been completed the spool file will remain in the originating out queue, or if an archive out queue has been specified that spool file will be moved to that archive out queue.
Within the colum entitled 'Spool Attr', a one character value may be placed here to designate the specific spooled file attribute. The character codes and corresponding spool attributes are listed in the table below:
| Code | Spooled File Attribute |
| F | Spooled file Form Type |
| I | Spooled file User Name |
| J | Spooled file Job Name |
| P | Spooled file name |
| U | Spooled file User Data |
The majority of the values required for entries in the screen above are self explanatory, but for a few, while other prompts may receive special values, usually preceded with an asterisk, entered that are not intuitive.
The prompt for the attachment type column may accept the following values as described in the table below:
The last column, Email to Address, of course may accept a fully qualified email addresses. But that’s not all. Additionally, a distribution list may be entered in this prompt that will be interpreted as multiple email recipients. Distribution lists were described earlier in the manual
The same prompt, Email to Address, will also accept special values:
Selecting this option will submit the program to run in batch through a specified batch queue. As shown below, the default job queue associated with the engine is QBATCH. Changing this default to another job queue will either run the job through another subsystem or class.
Start iMail Server (STRMAILSVR)
Type choices, press Enter.
iMail Server . . . . . . . . . . IMAIL Character value
iMail Job Queue . . . . . . . . QBATCH Character value
Re-process RDY spool file . . . N Y, N
Enter the iMail server name and the iMail server job queue to route the server.
Revision iDOCS 8.0 03/03/24. Enter a Y to re-process RDY spool files. Default is N.
Behavior when starting the iMail Server:
When “Re-process RDY spool file” is set to 'Y'
When “Re-process RDY spool file” is set to 'N'
When the iMail Engine is configured with no archive out queue, the processed spool file will stay in the originating out queue. When the iMail Engine is configured with an archive out queue, the processed spool file will move to the configured archive out queue.
NOTE: To utilize this function in a job scheduled entry use the following command to run:
CALL PGM(iMail-library/IMC3100) PARM('iMail-server-name' ‘Job queue name’)
Selecting this item ends the email monitor.
NOTE: To utilize this function in a job scheduled entry use the following command to run:
CALL PGM(iMail-library/IMR4100) PARM('iMail-server-name')