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ACH Software Overview
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ACH (Automated Clearing House) is a highly reliable and efficient nationwide batch-oriented electronic funds transfer system governed by the NACHA OPERATING RULES which provide for the interbank clearing of electronic payments for participating depository financial institutions. The Federal Reserve and Electronic Payments Network act as ACH Operators, central clearing facilities through which financial institutions transmit or receive ACH entries.
With the use of ACH iPayment, inFORM Decision’s ACH payment processing suite, you can save time and money by processing electronic transfers, instead of checks. Your vendors are notified either by fax (iFAX) or by email (iMAIL) that they have received or will be receiving payment based upon you AP schedule.
IPAYMENT ACH iPayment Solution 6.95 07.15.20
Select one of the following:
1. Work with ACH Definitions CALL AC1000R
2. Work with ACH Applications CALL AC2000R
3. Work with ACH Files CALL AC4000R
4. Work with Database Connections CALL AC6000R
5. Work with Payees CALL AC1200R
6. Purge ACH Transactions CALL AC8000R
10. Merge ACH Definition with External Database IMRGACHDB
11. Merge ACH Definition with Spool File IMRGACHSPL
15. Work with Selected Access Groups CALL AC9100R
20. Selected Access Authorization CALL AC9000R
Selection or command
===>
F3=Exit F4=Prompt F9=Retrieve F12=Cancel
F13=Information Assistant F16=System main menu
* Option 1 on the iACH menu allows you to map fields contained in your spooled files to:
- Map fields contained in your spool files to the ACH iPayment fields.
- Enroll the payees that will be processed.
* Option 2 on the iACH menu enables you to enter in all of your company’s bank details, data transmission protocol configuration and other credentials necessary to send a NACHA compliant file to your financial institution for electronic payment.
* Option 3 on ACH iPayment menu allows you to view:
- The detail of ACH transactions.
- The spool file (if applicable) which the transactions were merged with.
- Transactions can be changed from a processed (PRC) or Hold (HLD) statuses to Release (RLS) status, making them eligible for electronic file transmission. Output the ACH transactions to a physical file for electronic file transmission.
* Option 4 on ACH iPayment menu allows you to map fields from an external database to the ACH iPayment fields; it will allow you to connect directly ACH iPayment Software to your AP system and creating ACH transactions from your AP database.
* Option 5 on ACH iPayment menu allows you to create a Payee definition to contain all information of your payees; these definitions will be enrolled into your ACH application via option 1.
* Option 6 on ACH iPayment menu allows you to purge the transactions in your ACH software
* Option 10 on ACH iPayment menu allows you to merge an ACH with an external database
* Option 11 on ACH iPayment menu allows you to merge an ACH with a spool file.
* Option 15 on ACH iPayment menu allows you to define a Selected Access Group.
* Option 20 on ACH iPayment menu allows you to assign the Access Authority to a Group or a AS/400 user profile.
The table below outlines the configuration and production steps necessary for the initial setup and day to day operations.
| Task | Menu Description | Item | Detailed Description | Frequency |
| 1 | Create ACH Control Record | Item 2 | NACHA constants, transmission details, transaction types | One Time Setup |
| 2 | Create Test ACH Spooled File | Customer Supplied | Used as input into the ACH repository | One Time Setup |
| 3 | Compose Pre-notifications / Notification Message templates | Item 20 | This will create the message body used to notify vendors of pending and executed financial transactions | One Time Setup |
| 4 | Configure Transmission for FAX/email | Item 23 | Used to configure | One Time Setup |
| 5 | Create Test Vendor Records | Item 21 | Identify Vendors wishing to participate in ACH, and assign previously defined Notification, Pre-notification messages | Set Up as Vendors Participate |
| 6 | Create a Spool Capture application | Item 1 | Used to map the data from your company's spooled file to the ACH repository. | One Time Setup |
| 7 | Merge a Spool Capture application with transaction spooled file. | Item 1 | Used to capture the data from your company's spooled file to the ACH repository | On production schedule |
| 8 | Work with ACH Detail Transactions | Item 3 | Used to Release those items in the ACH repository for inclusion within an ACH file. | On production schedule |
| 9 | Submit ACH Notifications | Item 22 | Send a Pre-Notification of transactions to vendors from prior step | On production schedule |
| 10 | Submit ACH File and Control File | Item 4 | Creates the actual ACH Control and Detail Files | On production schedule |
| 11 | Send Using SFTP | Item 10 | Sends Detail, and if necessary the control file | On production schedule |
| 12 | Submit ACH Notification | Item 22 | Send a Notification of transaction to vendors of prior step | On production schedule |