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--- pub:imail [2025/03/21 18:19] – kkramer
+++ pub:imail [2025/03/21 20:47] (current) – [User Profile Considerations] kkramer
@@ Line 446: / Line 446: @@
 ====== User Profile Considerations ======
-With IBM i, user profiles can be created with names up to 10 characters. However, when adding a user to the SNA directory entry system using the ADDDIRE command, the User ID (USRID) field is restricted to 8 characters maximum. This limitation stems from legacy SNA (Systems Network Architecture) and OfficeVision compatibility requirements.
+With IBM i, user profiles can be created with names up to 10 characters. However, when adding a user to the SNA (Systems Network Architecture) directory entry system using the ADDDIRE command, the User ID (USRID) field is restricted to 8 characters maximum. This limitation stems from legacy SNA and OfficeVision compatibility requirements.
 When a user profile name exceeds 8 characters (e.g., MWTRAIN10), only the first 8 characters (MWTRAIN1) are used in the directory USRID. This leads to conflicts when:
-  * Unordered List Item Multiple user profiles share the same first 8 characters.
+  * Multiple user profiles share the same first 8 characters.
-  *  Directory entries become ambiguous or overwrite each other.
+  * Directory entries become ambiguous or overwrite each other.
-  * Unordered List Item Messaging and routing via SNADS or other directory-dependent functions fail or misroute messages.
+  * Messaging and routing via SNADS or other directory-dependent functions fail or misroute messages.
+**Conflict example:**
+^ User Profile: ^ Intended Directory ID: ^ USRID truncation:                                                            ^
+|MWTRAIN1  |MWTRAIN1	|MWTRAIN1 |
+|MWTRAIN10 |MWTRAIN10	|MWTRAIN1 (conflict) |
+In the example above, both users map to MWTRAIN1 in the SNA directory, causing a conflict.
+**Resolution: Use Alias IDs (≤8 Characters) for Directory Entries**
+To avoid conflicts while preserving your actual user profile names, you can assign a unique 8-character alias for the directory entry's USRID and link it to the full user profile using the USER() parameter. This allows the directory to uniquely identify each user while complying with the 8-character limit.
+**Example Alias Directory Entries:**
+MWTRAIN10 → Alias: MWTRN010
+ADDDIRE USRID(MWTRN010 LCLSYSTM) USRD('Alias for MWTRAIN10') USER(MWTRAIN10)
 ==== Work with distribution list ====
 Work with public distribution list, shows the initial public table of email addresses. The maintenance program uses the standard editing options and functions keys to maintain the list. Using an option 1 next to the email address enables that entry to be edited, whereas pressing the F6 key adds a new record to the email table.