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 ICHECKS                   iCheck Menu 6.91 06.27.18                            
                                                             System:   DEVV6CLT 
   Check Applications                                                           
      1. Work with Checks                                    WRKIFDCHK          
                                                                                
   Journaling and Audit Trail                                                   
      2. Enable Check Journaling                                                
      3. Generate Journal Report                             PRTADTTRL          
                                                                                
   iDocs Manual Checks                                                          
      4. Generate a Manual Payroll Check                     CRTPRPCHK          
      5. Configure Manual Payroll Defaults                   CFGPRPCHK          
      6. Create A Blank Manual Check                         CRTMANCHK          
      7. Generate a Manual AP Check                          CRTAPPCHK          
                                                                                
   ePayment                                                                     
      8. Positive Pay - iSeries Native Check Security        GO IPAY            
      9. iACH - ACH Electronic Payment                       GO IACH            
                                                                         Bottom 
 Selection                                                                      
                                                                                
                                                                                
 F1=Help   F3=Exit   F12=Cancel                                                 

  3/04/19                                                             FM0465C1  
 08:41:13               Work with Check Applications                  KKRAMER   
                                                                                
  1=Edit          2=Configure data map     3=Copy              4=Delete         
  7=Rename        8=Work with map fields  11=Conditional      14=Smart Routing  
 15=Merge with Spool File                 16=Print Overlays   18=Spool Routing  
 19=Work with database map  20=Merge with database map                          
  Search a name .             *START, NAME                                      
             Opt  Check       Description                Status                 
                   AAACHECK   Ken tst PP w/o user data   *CHECKIN               
                   AAACHECKU  Ken tst PP w/ user data    *CHECKIN               
                   CGC111PCI  ACCOUNTS PAYABLE CHECK(L)  *CHECKIN               
                   CGC111PP   AP CHECK(L)with Pos Pay    *CHECKIN               
                   CGC111SPL  AP CHECK w/ no chk# -new   *CHECKIN               
                   CGC111SPX  AP CHECK w/ no chk# -old   *CHECKIN               
                   CGC111SPZ  AP CHECK w/ no chk# -o/n   *CHECKIN               
                   CGC112PCI  CMS PR chk - LNG 08/2011   *CHECKIN               
                   CGC112SB   CMS PR-L STERLING BOILER   *CHECKIN               
                  A-APHOPSA#  QASPLFL/SCHUFF APP032      *CHECKIN               
                  A-APHOPSAV  QASPLFL/SCHUFF APP032      *CHECKIN               
                  A-APHOPSAX  QASPLFL/SCHUFF APP032      *CHECKIN               
                                                                        More... 
 F3=Exit  F6=Add  F13=Database Mapping  F15=Global Offset  F22=Change Password  

Checks Applications

Option 1 allows you to define a check application. Systemically, an iDocs check application is a form application with two specific fields defined:

  • CHECK# - the check number
  • CHECK$ - the check amount

Therefore, to create a check either use iMap to create a form application defining those fields, or go to menu IDOCS, option 2, and create a check application also defining CHECK# (or CHECK#MOD9 if the Modulus 9 checksum digit is required in the serial number field of the MICR) and CHECK$. Greenscreen option 2 is identical to creating a form application . Forms and checks are segregated on the menu so make certain to use the correct menu option.

With both methods, and after mapping upload from iMap to the System i server, you should take the iChecks menu option, use option 1 to display the check, then select F5=iCheck to work with check options. These are shown immediately below.

 5/11/07                         iChecks                             FM2511S2  
15:12:35                   Bank File Maintenance                     QSECOFR   
                                                                Font           
 Form Name  . . . DEMOCHK                             Xloc Yloc F4=List        
 Company Name . . APPLE ENTERPRISES                    450 2300   Arial 10pt R 
 Co. Address 1  . 15540 ROCKFIELD BLVD.                450 2350   Arial 8pt Re 
 Co. Address 2  . SUITE A                              450 2400   Arial 8pt Re 
 Co. Address 3  . IRVINE, CA 92618                     450 2450   Arial 8pt Re 
 Co. Address 4  .                                                              
 Bank Name  . . . BANK OF AMERICA                     1000 2300   Arial 6pt Re 
 Bank Address 1 . PACIFIC COAST BRANCH                1000 2340   Arial 6pt Re 
 Bank Address 2 . P.O. BOX 543                        1000 2380   Arial 6pt Re 
 Bank Address 3 .                                                              
 Account Number . 010203040506       Positive Pay ID:                          
 Transit Number . 987654321            MICR Line loc:  480 3220                
 Routing Number(Upper)                                                         
 Routing Number(Lower)                                                         
 Comment/Type . . . .                                                          
 Check Number (Y/N) N            No.Digits     Prefix:        Tran Code:                                      
 Print Logo (Y/N)  Y       Logo Macro:  DEMOLOGO   F4 Dollar Amount in MICR    
 Print Signature(Y/N)  Y   Signature Macro1: DEMOSIG  Macro2:          Aut N F7         
 Signature Limit1 . .                     Limit2:                              
1=Help   F3=Exit     F10=Update   F11=Logo Macro Placement F12=Cancel  F13=MICR

  • Company Name and Address: If you wish iChecks to print a company name and address on the check, enter it here. Specify the starting position for each line in pixels, 300 pixels / inch, and specify the font. Normally the company name and address would be include in the overlay and these lines left blank.
  • Bank Name and Address: If you wish iChecks to print a bank name and address on the check, enter it here. Specify the starting position for each line in pixels, 300 pixels / inch, and specify the font. Normally the bank name and address would be include in the overlay and these lines left blank.
  • Account Number: To print the account number in the MICR line enter it here. Include leading zeros.
  • Positive Pay ID: If you wish to export the check data to the Positive Pay Module, enter the Positive Pay application ID. This should be the bank account number entered in the Positive Pay application. Leave this field blank if you do not wish to export check data to Positive Pay.
  • Transit Number: To print the transit number on the MICR line enter it here. Include leading zeros.
  • MICR Line loc: Specify the top, left corner of the MICR line. The general default is x=480 y=3220.
  • Routing Number, upper and lower: Specify the upper and lower parts of the routing number.
  • Comment/Type:
  • Check Number: Enter a check number if iChecks is to generate. This check number is used as CHECK# and is not scraped from the spool file. The CHECK# field is then mapped with map type = 7. (More information on Check# retrieved from Bank Master)
  • Prefix: Enter a check number prefix to the check number if required.
  • Tran Code: Enter a transaction code to be included in the MICR line.
  • Print Logo: Enter Y to print a logo, which would be in pcl macro form.
  • Logo Macro: If printing a logo, specify the macro containing the logo. F4 prompts. The macro would be loaded into /qdls/formfmg, which is the formfmg folder. (See Note below)
  • Dollar Amount in MICR: Enter a Y to print the check amount in the MICR line.
  • Print Signature: Enter a Y to print a macro containing a signature on the check.
  • Signature Macro1 and 2: Specify one or two signature macros for inclusion with the check. (See Note below)
  • Authority required: (6.84) Press F7 to go to configuration screen. On this screen, User Type for authorization is either *JOBUSER or *SPLUSER where the listed user of the job or the original spool file creation user can only print the logo or signatures. Note, if the list is empty, 'Aut N' will be displayed and then all users can print signatures and logo macros. If entries are added, 'Aut Y' will be displayed.
  • Signature Limit1 and 2: Specify dollar amounts above which signature macros 1 and 2 do not print. The purpose is to specify dollar amounts above which a manual signature is required.

 
 Example: Signature Limit 1 100.00; Signature Limit 2 1,000.00 =  
Check amounts       .01 -   100.00  signature 1 and signature 2 would print
Check amounts    100.01 - 1,000.00  only signature 2 would print.
Check amount   1,000.01   and above no signatures would print.  Manual signature is required.
Note: As an enhancement to iDocs 5: If data area DSOVER is NOT equal to 3 blanks, Screen would now read: Signature Start1 and Signature Start2 (instead of Signature Limit1 and Limit2). The logic would be reversed for the purpose to specify dollar amounts above that the signature 1 and/or signature 2 macros will print.
 
 Example: Signature Start 1 100.00; Signature Start 2 1,000.00 =  
Check amount        .01 -    99.99  no signatures would print.  Manual signature is required.
Check amounts    100.00 -   999.99  signature 1 would print
Check amounts  1,000.00   and above signature 1 and signature 2 would print

  • F10=Update:
  • F11=Logo Macro Placement:
  • F13=MICR:

Note: If Removable Check Secure (Y/N) = Y on the Check Application, both the logo and signature fields will contain the verbiage of 'ID' instead of 'Macro'. This 3 digit macro ID is the number assigned when generating the macro with MacMaker. These macros will be stored on the printer resident “flash” device. Their ID's will print out each time the flashcard is inserted into the check secure device.

Optional MICR line manipulation symbols
'@' = Suppress leading space
'#' = Insert a space
' * ' = Suppress On-Us symbol
'!' = Suppress Transit symbol (before Transit # and the space preceding the On-Us symbol)

'&' = The Transit Number Symbol
'/' = The On-Us Symbol
'$' = The Amount Symbol
'-' = The Dash Symbol


iDocs Journaling and Audit Trail

iDocs contains controls to track who created checks, the day and time that the checks were created and the work station used to create them. For an accounting manager, this information is useful to flag potential anomalies in instances where the same check was created twice. For this reason the journal feature is included as apart of iChecks and needs to be both enabled and configured.

Enable Check Journaling

Selecting option 2 from the utility menu generates the following configuration screen.


 8/12/07                     inFORM Decisions                      FM7100     
10:48:26              Enable Disable Check Journaling              QSECOFR    
                                                                              
                                                                              
                                                                              
             Security Password:                                               
                                                                              
       Enable Check Journaling: N                                             
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
 F3=Exit   F12=Previous                                                       
                                                                              

To enable the journal feature, change the software switch from above to 'Y'. Next, to configure check journaling, the check month, check day, and check year all need to be identified within the application using the reserved mapped fields: CHECKMM, CHECKDD, and CHECKYY respectively. Lastly, from within the bank file maintenance screen, the Positive Pay ID prompt needs to be populated with the check account number.

Neglecting to identify the check date from the spooled file content will result in the check date being populated with the current date.

Generate Journal Report

Option 3 enables the previously collected audit information to be printed. Selecting the item allow the audit criteria to be refined and isolated to a specific date range, and user profile.

                          Print Audit Trail (PRTADTTRL)                    
                                                                           
 Type choices, press Enter.                                                
                                                                           
 Destination Output queue . . . .                 Name                     
   Library  . . . . . . . . . . .     *LIBL       Name, *LIBL              
 Low range user profile . . . . .                 Character value          
 High range user profile  . . . .                 Character value          
 Begin Date . . . . . . . . . . .                 Date                     
 End Date . . . . . . . . . . . .                 Date                     
                                                                           

iDocs Manual Checks

Generate a Manual Payroll Check

Option 4 Enables a manual payroll check to be produced on the fly outside the accounting system. Information entered here needs be reentered for tracking purposes. That said, this enables a user to quickly generate an on-the-fly check containing values not only for the net amount of the check, but also for the check receipt. The receipt lists all of the current and year to date information necessary to closely mirror the same information that would appear on a regularly scheduled check receipt.

Configure Manual Payroll Defaults

Option 5 allows default values to be set or changed when generating checks.

  8/12/07                                                         FM0495      
 11:09:30               Configure Manual Pay Checks               QSECOFR     
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
        Default       Default       Default        Default       Default      
        Form          Bank          Library        Outq           Check#      
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
                                                                              
  F1=Help   F3=Exit   F10=Save   F12=Cancel                                   
                                                                              

Create A Blank Manual Check

Option 6 enables a spooled file to be created with check numbers generated on each page for the range specified. Once the intermediate spooled file is created, the spooled file is merged with the iCheck Application and the bank file specified from the command. Amounts are not prompted for as this command acts only to print blank checks themselves.

                        Create Manual Check (CRTMANCHK)                        
                                                                               
Type choices, press Enter.                                                     
                                                                               
Output queue . . . . . . . . . .   FMGMICR                                     
  Out Queue  . . . . . . . . . .     FMG                                       
From Check Number  . . . . . . .                 1-999999                      
To Check Number  . . . . . . . .                 1-999999                      
Form Application . . . . . . . .   *NONE         Value, or F4 for list         
Bank Definition  . . . . . . . .   *NONE         Value, or F4 for list         
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                        Bottom 
F3=Exit   F4=Prompt   F5=Refresh   F12=Cancel   F13=How to use this display    

  • Output queue must be a valid Output queue and library name. FMGMICR is the default output queue in library FMG.
  • From and To check numbers determine how many Blank Checks will be generated.
  • Form Application must be a valid Check Application with mapping and check overlay to be used.

Note: The check number must be mapped from the BLANKCHECK spool file in the FMGMICR output queue. (Row 1 columns 12-21)

  • Bank Definition is normally the same as the Form Application and this is what provides the Bank routing and MICR information for the check.


Upon execution, 2 entries are created:

1. A raw spool file BLANKCHECK is created in the FMGMICR/FMG output queue. 
  It contains 1 page for each of the check numbers generated.  
  i.e. In the example shown below, the spool file BLANKCHECK in the FMG/FMGMICR output queue is 2 pages. 
2. A merged ASCII print file containing both data and overlay in the selected output queue.

                             Work with Output Queue                             
                                                                                
 Queue:   FMGMICR        Library:   FMG            Status:   RLS                
                                                                                
 Type options, press Enter.                                                     
   1=Send   2=Change   3=Hold   4=Delete   5=Display   6=Release   7=Messages   
   8=Attributes        9=Work with printing status                              
                                                                                
 Opt  File        User        User Data   Sts   Pages   Copies  Form Type   Pty 
      BLANKCHECK  IDOCSUSER   CSGAPCHK    RDY       1       1   *STD         5  
      BLANKCHECK  IDOCSUSER   CSGAPCHK    RDY       1*      1   *STD         5  
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                         Bottom 
 Parameters for options 1, 2, 3 or command                                      

A sample raw spool file BLANKCHECK with two pages, 1 each for check numbers 99990 to 99991 is shown below:


                                                        Display Spooled File                                                       
 File  . . . . . :   BLANKCHECK                                                                           Page/Line   1/1          
 Control . . . . .                                                                                        Columns     1 - 130      
 Find  . . . . . .                                                                                                                 
 *...+....1....+....2....+....3....+....4....+....5....+....6....+....7....+....8....+....9....+....0....+....1....+....2....+....3
 Check No:  0000099990                                                                                                             
 Check No:  0000099991                                                                                                             
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                                   
                                                                                                                      Bottom
 F3=Exit   F12=Cancel   F19=Left   F20=Right   F24=More keys                                                                       
A sample Check Application Spooled Datamap Screen is hown below:
 3/15/11     12=Cancel                iDocs Form Suite                        FM2540C1  
14:53:08              Spooled Datamap Field Maintenance              KKRAMER   
                      Form: BLANKCHECK blank check from Util #42               
                                                                               
 1=Select   3=Copy   4=Delete   5=Display                                      
                                                                               
                                     From     To     Map                       
Sel Fld Name   Description          Row Col Row Col  Type   Fld   Xloc    Yloc 
    A1CHECK#   PRINT CHECK NUMBER     1  12   1  21   2           2100     170 
    CHECK#     Check Number           1  12   1  21   2           9998    9998 
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                        Bottom 
                                                                               
F3=Exit   F6=Add   F7=Font/No Font   F12=Cancel 

Generate a Manual AP Check

Option 7 enables a user to generate generic check information for accounts payable checks for as many entries specified. Choosing this item displays a blank slate entry for from which the user may enter in the check information in a free style format. Once entered, a properly configured accounts payable check application that maps correctly the relevant check fields will produce the desired checks.

Note that proper authority needs needs to be exercised to run this command which is secured with a password.

The output goes to a spool file called APCHECK in outque FMGBURST. This data must be mapped on an existing check application.

Below contains the example of the entry screen for this AP check entry function:


 8/12/07                       inFORM Decisions                  FM0497D1      
11:30:05                       Manual AP Check                   QSECOFR       
                                                                               
 AP Check Remittance Information                                               
Line 1 details                                                                 
Line 2 details       
                                                             
                                                                        
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
 F3=Exit   F10=Save   F12=Cancel   F15=Checks                                  
F10 for the check information screen:

  8/26/11                       inFORM Decisions                  FM0497D2      
 17:21:56                       Manual AP Check                   QSECOFR       
                                                                                
                                                                                
  Check Number. . . . . :        100001                                         
                                                                                
  Check Amount. . . . . :        100.00                                         
                                                                                
  Check Date. . . . . . :  08/24/2011                                           
                                                                                
  Accounts Payable Payee:  John Smith                                                     
                           1234 Main St                                                     
                           Anytown, PA USA                                                     
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
                                                                                
 F3=Exit   F10=Save   F12=Cancel                                               

F10 to Save. When finished, press F15 for Checks.

 8/26/11                       inFORM Decisions                      FM0497D7  
17:28:05                       Manual AP Check                       QSECOFR   
                                                                               
 Type information, press Enter.                                                
                                                                               
                                                                               
                                                                               
                      Form Application: MANUALCHECKS F4=List                    
                                                                               
                 Bank File Maintenance: MANUALCHECKS F4=List                    
                                                                               
                     Out Queue Library: FMG                                    
                                                                               
                        Out Queue Name: FMGBURST                                
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
                                                                               
 F3=Exit   F10=Save   F12=Cancel                                               
The spool file generated in FMG/FMGBURST is free form but will resemble this:
                                                                              
 Line ....+... 1 ...+... 2 ...+... 3 ...+... 4 ...+... 5 ...+... 6 ...+... 7 .
   1  Line 1 details                                                                 
   2  Line 2 details                                                                 
   3                                                                          
   4                                                                          
   5                                                                          
   6                                                                          
   7                                                                          
   8                                                                          
   9                                                                          
  10                                                                          
  11                                                                          
  12                                                                          
  13                                                                          
  14                                                                          
  15                                                                          
  16      $100.00                                                            
  17               08/24/2011                                                
  18  000000100001                                                           
  19  John Smith
  20  1234 Main St                                                                 
  21  Anytown, PA USA                                                                 
  22                                                                         
  23                                                                         
  24                                                                         
  25  One Hundred Dollars and 00 Cents                                       
  26                                                                         
  27                                                                         
  28                                                                         
  29                                                                         
  30 
 
At this point, you can exit the Utility Menu. Go to iChecks and select the check application with an option 2 to configure the data map.

ePayment

Positive Pay400

[Go There] Positive Pay400 is a positive pay package with full iDoc integration. Checks produced with iChecks are automatically entered into the Positive Pay database, and the check information is uploaded to the bank for comparison to the check data from clearing.

iACH

[Go There] Native System i ACH capability.

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pub/definecheck.txt · Last modified: 2020/08/03 19:10 by kkramer